JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Key Responsibilities:

Expense Management –

• • Accurately support the processing and submission of expense claims & invoices for Client’s Directors in India using Client’s system in accordance with Client’s  financial policies and documentation standards, as directed.
  • Coordinate with relevant team to support that invoices are shared timely and resolve discrepancies promptly, as directed.
  • Assist team members with Client’s  system (Certify) related queries and provide basic user guidance and coordinate with appropriate Client’s /Service Provider support channels.

Travel & Logistics –

• • Act as the point of contact as designated by the Client’s  India team on travel, liaising effectively with local and global travel partners, in coordination with the Service Provider where appropriate..
  • Arrange domestic and international travel, accommodation, and ground transport for Client’s  India Directors (and their team on adhoc basis if needed) and visitors, ensuring compliance with Client’s  travel policy and budget approvals, as directed.
  • Coordinate visa applications, travel insurance, and work with the respective team admin to support on the itinerary as needed.
  • Support the preparation of travel-related reporting, including carbon footprint data, as required.

Event Management –

Support planning and execution of internal and external events, including workshops, offsites, celebrations (in office and externally) coordinating venue bookings, catering, AV setup, and other logistics, as directed.

General Administrative Support-

• • Maintain and update contact list, subscription list, Photo database & other records as required for the India office (in compliance with applicable policies of the Client), as directed.
  • Work as a team in close collaboration with other Executive Assistants (Eas) and local office management to support smooth running of the office infrastructure, including assisting with high workloads and when there are absences, as directed and without supervisory authority over Client personnel.
  • Provide support on adhoc administrative requests and projects as needed, and directed, and without assuming managerial or decision-making responsibilities

Location:

On-site –New Delhi, DL

Scheduled Weekly Hours:

40

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Brief Job Description :
•    Provides high-quality and valuable support to contracts administration and related processes. 
•    Processes transactions on time and in an efficient, effective, and accurate manner, with focus on quality and timeliness. 
•    Ensures that information logged in the designated databases and systems is accurate and updated. 
•    Ensures that proper monitoring is in place and required reports are delivered in a timely manner. 
•    Ensures that information needed by internal and external customers are provided accurately and on time
•    Ensures all contract transactions are done accurately and on time. 
•    Ensures all required information is logged in the appropriate systems and databases in a timely and accurate manner. 
•    Provides accurate solutions to issues and concerns raised by the market units or other points of contact. 
•    Liaises with the market units regarding any detail/s not sufficiently clear to ensure transactions are accurate. 
•    Guarantees accuracy in all transactions as per agreed SLA and complies with the defined procedures and standards set forth within the workgroup/team.

Required/ Minimum Qualifications :
College graduate of any course

Additional / Preferred Qualifications: 
•    Previous experience within a service environment performing administrative functions. 
•    Focused with strong administration, analytical and organizational skills. 
•    Possesses initiative and a strong sense of ownership and responsibility 
•    Keen attention to details. 
•    Comprehensive administrative/clerical/back office experience 
•    Time management skills 
•    Must be able to work with minimal supervision. 
•    Works well with others; team player 
•    Fluent English written and verbal skills 
•    Strong sense/knowledge of the service business 
•    Knowledge of computer systems. Knowledge of ERP (Oracle, SAP, etc.) is a plus.

Physical & Environmental Requirements: 
To be used majorly for manufacturing jobs.

Time Travel Needed : 
No Travel

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS: Safety, Integrity, Respect, Teamwork, Diversity & Inclusion.

OUR STRATEGIC PRIORITIES: 
Customer Focus 
Operational Excellence High-Performance Culture Innovation 
Financial Strength

OUR BEHAVIORS:
Own It 
Act With Urgency 
Foster a Customer-First Mindset Think Big and Execute 
Lead by Example 
Drive Continuous Improvement Learn and Seek Out Development

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to help.join@vertivco.com. If you are interested in applying or learning more about this role, please visit the company’s career page located on Vertiv.com/Careers

Work Authorization: 
No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Experience Level

Mid Level

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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description:

Job Summary
Assists raters and team leads in routine tasks. Enter data into customers’ files, gather and send documents.
Responsibilities:
Assist in clerical tasks: information gathering, documentation, photocopying, faxing, splitting, etc
Performs data entry/scanning.
Completes first screen of B3 (customers’ files), open LVS, etc.
Assists raters in general office duties: reports, forms, claims, etc.
Answers phone calls from partners and other offices.
Operates scanning station for imaging.

Qualifications:
Basic skills in Microsoft Excel, Word and PowerPoint
Strong typing skills
Ability to read spreadsheets, extract information in Excel format, and communicate findings to management team
Excellent communication skills
Ability to prioritize daily tasks and promote a positive work environment

Employee Type:

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Experience Level

Entry Level