Secretary / Executive Assistant
Full time @Pioneer Hardware (India) Pvt. Ltd. posted 1 week ago in Admin / Back Office / Computer Operator Shortlist Email JobJob Detail
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Job ID 10827
Job Description
Executive Support
Manage Director’s calendar, meetings, appointments, and travel schedules.
Coordinate internal and external meetings with clients, vendors, architects, builders, and dealers.
Prepare MOM (Minutes of Meeting) and ensure timely follow-ups.
Prioritize daily tasks and business commitments for the Director.
Business Coordination
Coordinate with Sales, Marketing, Procurement, Accounts, and Operations teams.
Track project status, quotations, payments, dispatches, and client follow-ups.
Maintain business reports, MIS, dashboards, and management presentations.
Assist in monitoring key business performance metrics.
Client & Vendor Management
Handle communication with key clients, builders, developers, architects, and channel partners.
Ensure timely responses to business inquiries.
Coordinate meetings and project discussions with stakeholders.
Documentation & Reporting
Draft professional emails, business letters, proposals, and presentations.
Maintain confidential records and management documents.
Prepare weekly and monthly management reports.
Digital & CRM Coordination
Maintain CRM records and follow-up schedules.
Coordinate with marketing team for campaigns, exhibitions, product launches, and social media activities.
Monitor business opportunities and important customer interactions.
Required Skills
Must Have
3–5 years experience as Executive Assistant, Personal Assistant, Business Coordinator, or Management Assistant
Experience in:
Architectural Hardware
Door Hardware
Building Materials
Construction Industry
Real Estate Industry
Interior Products Industry
Excellent communication skills (Hindi & English)
Strong follow-up and coordination abilities
Proficiency in:
Microsoft Excel
PowerPoint
Google Sheets
CRM Software
WhatsApp Business
Ability to handle confidential information professionally
Strong organizational and multitasking skills
Preferred Candidate
Female Candidate Preferred
Graduate / MBA preferred
Experience working directly with Directors, Founders, or Senior Management
Strong business understanding and professional attitude
Presentable personality with excellent interpersonal skills
Required skills
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